Office Administrator - South Africa (Cape Town)

Manage the full renovation and preparation of the office space: coordinate painting, repairs, and any structural improvements
Source and procure furniture, equipment, and supplies
Research, evaluate, and onboard internet and utility providers
Set up workstations, meeting rooms, and common areas according to JustMarkets standards
Manage all vendor relationships and contracts throughout the setup process
Track the setup budget, process vendor invoices, and report expenditures to HQ
Serve as the primary point of contact for all office-related matters
Manage office supplies, maintenance, and vendor performance on an ongoing basis
Handle onboarding logistics for new employees: workspace preparation, equipment setup, access provisioning
Manage HR administrative tasks: document preparation and processing, personnel file maintenance, coordination with HQ on HR procedures using internal HR systems
Support compliance with local administrative and operational requirements
Identify and resolve operational issues independently, escalating to HQ only when necessary
Support recruiting efforts by sourcing candidates, reviewing applications, and coordinating interview scheduling with hiring managers
Own end-to-end recruiting tasks for assigned roles, from initial outreach and candidate assessment to offer negotiation and onboarding handoff

Proven experience in office administration, office management, or facilities management
Experience managing vendor relationships and procurement processes independently
Ability to manage budgets: track spending, process payments, reconcile expenses, and report to HQ
Familiarity with HR administrative processes: document management, onboarding paperwork, personnel records
Strong organizational and planning skills with attention to detail in documentation and reporting
Previous experience supporting recruitment processes, including candidate sourcing, application screening, interview coordination with hiring managers, candidate communication, assessment support, offer coordination, and onboarding handoff
High level of ownership: treats tasks as personal responsibility, not just assignments
Initiative: identifies what needs to be done without waiting to be told
Honesty and transparency: communicates clearly about blockers, mistakes, and progress
Detail orientation: catches gaps, inconsistencies, and errors before they become problems
Multitasking: manages several workstreams simultaneously without losing quality
Stress resilience: stays effective in ambiguous or high-pressure situations
Readiness to go beyond standard hours when the situation requires it, particularly during the setup phase

Experience in a fast-growing, scaling office environment
Familiarity with local compliance and administrative regulations in South Africa

Office Administrator – South Africa (Cape Town)